Administrative assistance Career opening

Are you an organized and detail-oriented professional looking for a dynamic role in a fast-paced environment? Our construction company with a kitchen and bath showroom is seeking an Administrative Coordinator to serve as a key point of contact for employees and vendors. This role is essential in ensuring smooth daily operations, managing communications, and supporting various administrative functions.

Key Responsibilities:

✔ Answer and route incoming phone calls
✔ Enter and update leads in the sales pipeline
✔ Qualify and follow up with potential customers
✔ Assist with marketing efforts, including website updates and client reviews
✔ Support estimating by contacting subcontractors and suppliers for quotes
✔ Manage office supplies and equipment
✔ Schedule and confirm appointments
✔ Receive and sort daily mail, deliveries, and couriers
✔ Coordinate project schedules, crews, and material orders
✔ Confirm deliveries of materials to job sites and warehouse
✔ Draft contracts for clients and subcontractors
✔ Create and confirm subcontractor schedules
✔ Process invoices and track client payments
✔ Greet and assist showroom visitors
✔ Maintain showroom cleanliness and organization
✔ Ensure positive customer, employee, and public relations
✔ Uphold a professional image with integrity and confidentiality
✔ Continuously enhance personal and professional development
✔ Participate in staff meetings and company functions
✔ Organize company documents into updated filing systems
✔ Prepare presentations, spreadsheets, and reports

What We’re Looking For:

We seek a motivated, results-driven professional with the following qualities:

⭐ Positive, enthusiastic, and responsible
⭐ Honest, proactive, and a problem-solver
⭐ Hardworking, flexible, and highly motivated
⭐ Strong organizational skills with excellent attention to detail
⭐ Ability to multitask, prioritize, and work under pressure
⭐ Professional appearance with a strong customer service focus

Qualifications & Requirements:

🔹 Proven experience as an Administrative Assistant or Project Coordinator
🔹 Proficiency in Microsoft Office Suite and Google Suite
🔹 Advanced typing skills and familiarity with multi-line telephone systems
🔹 Strong written and verbal communication skills
🔹 Ability to write blogs is a plus
🔹 Resourceful and proactive in handling unexpected challenges
🔹 High school diploma required; college education preferred
🔹 Valid driver’s license with a good driving record
🔹 Reliable transportation
🔹 Ability to pass background and drug checks
🔹 Compliance with company rules, regulations, and procedures

What We Offer:

💰 $36,000 yearly salary
🏥 50% health insurance coverage
🎉 Bonuses, vacation, MD SAVE IRA, and more

If you have what it takes to excel in this role, apply below!